| Lebanon, MO City Council Minutes JUNE 16, 2008 |
LEBANON, MISSOURI
June 16, 2008
BE IT REMEMBERED that the Council of the City of Lebanon, Missouri, met on June 16, 2008 at 7:00 p.m. in the Council Chambers at City Hall.
Upon roll call, the following Officers were present: David Layman, Bill Wheeler, Jim Davis, Chase Waggoner, Allen Richert, Chuck Jordan, Brian Anthony, Dan True, and Mayor Craig. Absent: None.
Joe Knapp, Richard Shockley, Scott Shumate and Mike Moore were also in attendance.
Invocation was given by Pastor Sam Simmonds followed by the pledge of allegiance.
APPROVAL OF MINUTES
3134. Jordan moved and Anthony seconded that the Council approve the minutes of the regular meeting held May 27, 2008 and dispense with the reading since each Councilman received a copy prior to the meeting. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
MAYOR’S REPORT
The Mayor’s report is attached.
STAFF UPDATES
Joe Knapp briefly touched on several items of business. Knapp stated that he and the department heads are working on the budget while the City is also addressing issues pertaining to the PWSD #3 lawsuit. He added that HR is working on a pay study and the subdivision program is currently being looked at. He concluded by stating that the requested suggestion boxes were in place and explained to the Council how they would be managed.
COMMENTS FROM THE PUBLIC
Charles Crum of 1201 Quail Valley once again addressed the Council about enforcement of the nuisance ordinance regarding high grass and weeds. He also commented that the City is missing out on revenue due to the lack of ticketing those who park on the wrong side of the street. He concluded by stating the Police Department is doing a great job.
Esther Hurney thanked Mayor Craig and the community for everything that was done for the family of James Finley, the young Lebanon man who lost his life serving his country.
COMMENTS FROM THE COUNCIL
Councilman Waggoner stated he heard there was a problem with the new animal incinerator. Joe Berkich responded by saying everything is working fine.
Councilman Richert stated he would like to see the flag he has been proposing become a memorial for James Finley and possibly moved to the old Lebcut plant on Lawson Road.
OLD BUSINESS
None reported.
ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH ATTORNEY DAVID WILHITE.
Prior to the passage of this ordinance, the Council agreed that Wilhite’s pay rate should be increased from $110/hr to $125/hr which will be reflected in this agreement.
3135. Council Bill No. 3135 was read, it being an ordinance authorizing and directing the Mayor of the City of Lebanon, Missouri, to enter into and execute on behalf of the City of Lebanon, Missouri, a professional service agreement between the City of Lebanon and David E. Wilhite for the purpose of retaining and employing him as the City’s legal counselor, providing for the effective date thereof.
Richert moved and Wheeler seconded that the Council approve the first reading of Council Bill No. 3135 and that it be passed to the second reading. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Davis moved and Jordan seconded that the Council approve the second and final reading of Council Bill No. 3135, and that the roll be called for the approval and passage of said bill. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Mayor Craig declared Council Bill No. 3135 duly passed and approved and that it be entered among City Records as Ordinance No. 4551.
RESOLUTION RENAMING THE PORTION OF “MORGAN ROAD” LOCATED SOUTH OF THE INTERSECTION OF THE I-44 ON RAMP, THEN SOUTH TO THE SOUTH RIGHT OF WAY OF THE ROUNDABOUT TO “EVERGREEN PARKWAY”.
3136. Council Bill No. 3136 was read, it being a resolution stating the necessity to change the name of that portion of “Morgan Road” located South of the intersection of the I-44 on ramp, thence South of the South right of way of the roundabout, to the name “Evergreen Parkway” in order that the Missouri Department of Transportation will have the authority to identify said street on signage located along I-44.
Davis moved and Richert seconded that the Council approve Council Bill No. 3136. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Mayor Craig declared Council Bill No. 3136 duly passed and approved and that it be entered among City Records as Resolution No. 359.
RESOLUTION AUTHORIZING THE SUBMISSION OF THE DREAM INITIATIVE APPLICATION
3137. Council Bill No. 3137 was read, it being a resolution authorizing the community’s submission of the “DREAM Initiative” application for the purpose of supporting the revitalization of our Downtown Business District.
Wheeler moved and Layman seconded that the Council approve Council Bill No. 3137. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Mayor Craig declared Council Bill No. 3137 duly passed and approved and that it be entered among City Records as Resolution No. 360.
COUNCIL ACTION ADOPTING CITY POLICIES
Discussion was held on the following policies:
• 100.00 City Compliance with the State Sunshine Law
• 200.01 Official Budget Development
• 201.149 Accountability of City-owned Property
• 202.50 Computer and Internet Usage Policies
• 204.10 Use of Office Equipment and Telephones
3138. True moved and Davis seconded that the Council approve the following polices:
• 100.00 City Compliance with the State Sunshine Law
• 200.01 Official Budget Development
• 201.149 Accountability of City-owned Property
• 202.50 Computer and Internet Usage Policies
• 204.10 Use of Office Equipment and Telephones
Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
COUNCIL ACTION ON TWO REAPPOINTMENTS TO THE LIBRARY BOARD FOR
3-YEAR TERMS
3139. True moved and Jordan seconded that Debbie Grieshaber and Deanna Wheeler be reappointed to the Library Board. Motion carried as follows: Yea: Layman, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: Wheeler; Absent: None.
COUNCIL ACTION ON THREE REAPPOINTMENTS TO THE PARK BOARD FOR
3-YEAR TERMS.
3140. Davis moved and Wheeler seconded that Mike Gillen, Brent Smith, and Leann Mather be reappointed to the Park Board. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
COUNCIL ACTION ON ONE APPOINTMENT AND ONE REAPPOINTMENT TO THE ZONING & PLANNING COMMISSION FOR 4-YEAR TERMS.
3141. Waggoner moved and Layman seconded that Jack Redburn be appointed and Donna Garrison be reappointed to the Zoning & Planning Commission. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
COUNCIL ACTION ON THREE APPOINTMENTS TO THE BOARD OF APPEALS FOR
5-YEAR TERMS AND TWO APPOINTMENTS FOR ALTERNATE POSITIONS
3142. Jordan moved and Anthony seconded that Donna Garrison, Don Allen, and Jamie Gorforth be appointed to the Board of Appeals; and Amy Carr and Jack Redburn be appointed as alternates. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Jordan, Anthony and True. Nay: None; Abstain: Richert; Absent: None.
NEW BUSINESS AND FUTURE AGENDA ITEMS
No new business reported.
APPROVAL OF WARRANTS
3143. Waggoner moved and Wheeler seconded that the Council approve warrant numbers 053609 through 053930 inclusive. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, and Anthony. Nay: None; Abstain: True; Absent: None.
APPROVAL OF THE MONTHLY FINANCIAL REPORT
3144. Anthony moved and True seconded that the Council approve the monthly financial report. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
STAFF REPORTS AND PRESENTATION IN FULL
Richard Shockley reported he met with MoDOT about a traffic signal at the North 5 and YY intersection and said it was possible that a crosswalk would be constructed on Brice. In addition, Shockley reported about the progress on the Elm Street project stating they were going to wait until after the 4th of July holiday to work on the intersection at Elm and Jackson. Shockley also reported that the Goodwin Hollow lift station project is complete, maintenance crews are working on right-of-way detentions, and the City should be getting the study on wholesale electric soon. In closing, Shockley said he would be presenting information on an energy assistance program at the next meeting.
ANNOUNCEMENT OF UPCOMING ACTIVITIES AND EVENTS
No announcements were made.
At 8:35, Davis moved and Jordan seconded that the Council move into closed session for the purpose of discussing land acquisition for the Elm Street project and to also discuss restructuring the Police Department the ranks of personnel. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
******************************************************************************
At 10:40, the Council moved back into regular session.
Layman moved and True seconded that meeting be adjourned.
________________________________
City Clerk
____________________________
Mayor
June 16, 2008
BE IT REMEMBERED that the Council of the City of Lebanon, Missouri, met on June 16, 2008 at 7:00 p.m. in the Council Chambers at City Hall.
Upon roll call, the following Officers were present: David Layman, Bill Wheeler, Jim Davis, Chase Waggoner, Allen Richert, Chuck Jordan, Brian Anthony, Dan True, and Mayor Craig. Absent: None.
Joe Knapp, Richard Shockley, Scott Shumate and Mike Moore were also in attendance.
Invocation was given by Pastor Sam Simmonds followed by the pledge of allegiance.
APPROVAL OF MINUTES
3134. Jordan moved and Anthony seconded that the Council approve the minutes of the regular meeting held May 27, 2008 and dispense with the reading since each Councilman received a copy prior to the meeting. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
MAYOR’S REPORT
The Mayor’s report is attached.
STAFF UPDATES
Joe Knapp briefly touched on several items of business. Knapp stated that he and the department heads are working on the budget while the City is also addressing issues pertaining to the PWSD #3 lawsuit. He added that HR is working on a pay study and the subdivision program is currently being looked at. He concluded by stating that the requested suggestion boxes were in place and explained to the Council how they would be managed.
COMMENTS FROM THE PUBLIC
Charles Crum of 1201 Quail Valley once again addressed the Council about enforcement of the nuisance ordinance regarding high grass and weeds. He also commented that the City is missing out on revenue due to the lack of ticketing those who park on the wrong side of the street. He concluded by stating the Police Department is doing a great job.
Esther Hurney thanked Mayor Craig and the community for everything that was done for the family of James Finley, the young Lebanon man who lost his life serving his country.
COMMENTS FROM THE COUNCIL
Councilman Waggoner stated he heard there was a problem with the new animal incinerator. Joe Berkich responded by saying everything is working fine.
Councilman Richert stated he would like to see the flag he has been proposing become a memorial for James Finley and possibly moved to the old Lebcut plant on Lawson Road.
OLD BUSINESS
None reported.
ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A PROFESSIONAL SERVICE AGREEMENT WITH ATTORNEY DAVID WILHITE.
Prior to the passage of this ordinance, the Council agreed that Wilhite’s pay rate should be increased from $110/hr to $125/hr which will be reflected in this agreement.
3135. Council Bill No. 3135 was read, it being an ordinance authorizing and directing the Mayor of the City of Lebanon, Missouri, to enter into and execute on behalf of the City of Lebanon, Missouri, a professional service agreement between the City of Lebanon and David E. Wilhite for the purpose of retaining and employing him as the City’s legal counselor, providing for the effective date thereof.
Richert moved and Wheeler seconded that the Council approve the first reading of Council Bill No. 3135 and that it be passed to the second reading. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Davis moved and Jordan seconded that the Council approve the second and final reading of Council Bill No. 3135, and that the roll be called for the approval and passage of said bill. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Mayor Craig declared Council Bill No. 3135 duly passed and approved and that it be entered among City Records as Ordinance No. 4551.
RESOLUTION RENAMING THE PORTION OF “MORGAN ROAD” LOCATED SOUTH OF THE INTERSECTION OF THE I-44 ON RAMP, THEN SOUTH TO THE SOUTH RIGHT OF WAY OF THE ROUNDABOUT TO “EVERGREEN PARKWAY”.
3136. Council Bill No. 3136 was read, it being a resolution stating the necessity to change the name of that portion of “Morgan Road” located South of the intersection of the I-44 on ramp, thence South of the South right of way of the roundabout, to the name “Evergreen Parkway” in order that the Missouri Department of Transportation will have the authority to identify said street on signage located along I-44.
Davis moved and Richert seconded that the Council approve Council Bill No. 3136. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Mayor Craig declared Council Bill No. 3136 duly passed and approved and that it be entered among City Records as Resolution No. 359.
RESOLUTION AUTHORIZING THE SUBMISSION OF THE DREAM INITIATIVE APPLICATION
3137. Council Bill No. 3137 was read, it being a resolution authorizing the community’s submission of the “DREAM Initiative” application for the purpose of supporting the revitalization of our Downtown Business District.
Wheeler moved and Layman seconded that the Council approve Council Bill No. 3137. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
Mayor Craig declared Council Bill No. 3137 duly passed and approved and that it be entered among City Records as Resolution No. 360.
COUNCIL ACTION ADOPTING CITY POLICIES
Discussion was held on the following policies:
• 100.00 City Compliance with the State Sunshine Law
• 200.01 Official Budget Development
• 201.149 Accountability of City-owned Property
• 202.50 Computer and Internet Usage Policies
• 204.10 Use of Office Equipment and Telephones
3138. True moved and Davis seconded that the Council approve the following polices:
• 100.00 City Compliance with the State Sunshine Law
• 200.01 Official Budget Development
• 201.149 Accountability of City-owned Property
• 202.50 Computer and Internet Usage Policies
• 204.10 Use of Office Equipment and Telephones
Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
COUNCIL ACTION ON TWO REAPPOINTMENTS TO THE LIBRARY BOARD FOR
3-YEAR TERMS
3139. True moved and Jordan seconded that Debbie Grieshaber and Deanna Wheeler be reappointed to the Library Board. Motion carried as follows: Yea: Layman, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: Wheeler; Absent: None.
COUNCIL ACTION ON THREE REAPPOINTMENTS TO THE PARK BOARD FOR
3-YEAR TERMS.
3140. Davis moved and Wheeler seconded that Mike Gillen, Brent Smith, and Leann Mather be reappointed to the Park Board. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
COUNCIL ACTION ON ONE APPOINTMENT AND ONE REAPPOINTMENT TO THE ZONING & PLANNING COMMISSION FOR 4-YEAR TERMS.
3141. Waggoner moved and Layman seconded that Jack Redburn be appointed and Donna Garrison be reappointed to the Zoning & Planning Commission. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
COUNCIL ACTION ON THREE APPOINTMENTS TO THE BOARD OF APPEALS FOR
5-YEAR TERMS AND TWO APPOINTMENTS FOR ALTERNATE POSITIONS
3142. Jordan moved and Anthony seconded that Donna Garrison, Don Allen, and Jamie Gorforth be appointed to the Board of Appeals; and Amy Carr and Jack Redburn be appointed as alternates. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Jordan, Anthony and True. Nay: None; Abstain: Richert; Absent: None.
NEW BUSINESS AND FUTURE AGENDA ITEMS
No new business reported.
APPROVAL OF WARRANTS
3143. Waggoner moved and Wheeler seconded that the Council approve warrant numbers 053609 through 053930 inclusive. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, and Anthony. Nay: None; Abstain: True; Absent: None.
APPROVAL OF THE MONTHLY FINANCIAL REPORT
3144. Anthony moved and True seconded that the Council approve the monthly financial report. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
STAFF REPORTS AND PRESENTATION IN FULL
Richard Shockley reported he met with MoDOT about a traffic signal at the North 5 and YY intersection and said it was possible that a crosswalk would be constructed on Brice. In addition, Shockley reported about the progress on the Elm Street project stating they were going to wait until after the 4th of July holiday to work on the intersection at Elm and Jackson. Shockley also reported that the Goodwin Hollow lift station project is complete, maintenance crews are working on right-of-way detentions, and the City should be getting the study on wholesale electric soon. In closing, Shockley said he would be presenting information on an energy assistance program at the next meeting.
ANNOUNCEMENT OF UPCOMING ACTIVITIES AND EVENTS
No announcements were made.
At 8:35, Davis moved and Jordan seconded that the Council move into closed session for the purpose of discussing land acquisition for the Elm Street project and to also discuss restructuring the Police Department the ranks of personnel. Motion carried as follows: Yea: Layman, Wheeler, Davis, Waggoner, Richert, Jordan, Anthony and True. Nay: None; Abstain: None; Absent: None.
******************************************************************************
At 10:40, the Council moved back into regular session.
Layman moved and True seconded that meeting be adjourned.
________________________________
City Clerk
____________________________
Mayor
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